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Start with administrative workload. A good MIS should cut duplicate data entry, automate attendance registers and bring reporting into one place. Ask each provider to show how many clicks a routine task takes, because that number adds up across a full term. Time-poor office staff feel the difference between a system that fits their day and one that fights it.

Reporting is the third. Staff and leaders need to see how a cohort is doing without stitching numbers together by hand. A system that pulls the right data into a clear report lets the people running a school act on it sooner. The value is not the report itself; it is the decision it supports and the hours it saves.

Choosing a school management information system is a decision that shapes daily admin for years, so it helps to work from a checklist rather than a polished demo.

Keep a simple checklist through the whole project: data mapped, test import verified, go-live date agreed, old system retained, staff trained, first reports produced and checked. Assign an owner to each item so nothing slips.

For more detail, see www.compass.education.

None of this needs to become an exhaustive audit for every school, but a business manager or IT lead signing off on a cloud MIS contract should be able to answer, with evidence rather than assumption, where data is hosted and which certifications back that hosting. That is the baseline, not an optional extra.